Overview

Role – PA / Project Support
Location – London
Pay Rate / Salary – £27,205
Hours – Full time , Hybrid working available.
Closing Date – 22nd November

About the role
Accountability’s

  • Provide a professional, accurate and reliable PA and administration support service – along with Admin assistant to the extended business unit as required.
  • To work with / manage team assistants to ensure a professional and efficient admin support team for the engineering and quality departments
  • Diary and itinerary management, preparation of weekly meeting packs.
  • Updating and ensuring all contract lists are current
  • Document management/organisation and filing
  • Record and produce minutes for key business meetings
  • Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
  • Maintain data / records so that information is readily available and easily accessible
  • Provide office services such as reprographics, binding etc
  • Arrange meetings and coordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
  • Maintain confidentiality of all information
  • Keep in touch with the team member when they are out of the office and report issues / take actions for response
  • Respond to phone / email enquiries to / from wide range of external parties etc.
  • Prepare letters, documents ensure reports are well presented
  • Keep up to date training / inductions logs on all team members and liaise with HR
  • Managing the on boarding process for new starters into the team, ordering equipment and obtaining system success as required.

Knowledge, Skills Qualifications & Experience

  • Good organisational skills (flexible / Organised / methodical)
  • Ability to work independently and be proactive
  • Excellent communication / interpersonal skills, notably with various levels of the organisation and externally
  • The ability to work as an integral part of a team contributing to team success, communications and positive working environment
  • Flexible approach with the ability to multitask and work on own initiative
  • Previous team support experience
  • Discretion – confidentiality when dealing with sensitive information
  • Attention to detail
  • General administrative / secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
  • Use of outlook or similar dairy/email application. Microsoft office – word, excel and power point.
  • Working knowledge of SAP and ability to raise requisitions desirable
  • Previous experience in the energy industry desirable.

Job Tenure: Permanent and Full-Time
Salary: Up to £27205 per annum
Location: City of London,

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